> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tillbiz.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses

> Record money going out so your profit and shift figures stay accurate.

**Expenses** are the costs of running your business that aren't stock purchases —
things like rent, utilities, transport, or petty-cash payouts. Recording them
keeps your profit reporting honest and your shift cash reconciled.

<Note>
  Expenses are part of the **Expenses** feature. If it's not in your sidebar, your
  plan may not include it — see
  [Subscription & licensing](/guides/billing-addons/subscription-and-licensing).
</Note>

## Record an expense

<Steps>
  <Step title="Open Expenses">
    Select **Expenses** from the sidebar.
  </Step>

  <Step title="Add an expense">
    Click **New expense**, enter the **amount**, a **reason/category**, and the
    date.
  </Step>

  <Step title="Save">
    The expense is recorded. If it was paid from the till during an open shift,
    it's deducted from your expected cash.
  </Step>
</Steps>

## Expenses, shifts & cash

An expense paid in cash during a [shift](/guides/point-of-sale/opening-a-shift)
reduces the cash TillBiz expects in the [drawer](/guides/point-of-sale/cash-drawer)
at [close](/guides/point-of-sale/closing-a-shift). That's why recording expenses
as they happen keeps your cash variance accurate.

<Tip>
  Use consistent reasons or categories for expenses so your
  [expense reports](/guides/reports/sales-and-financial) group cleanly.
</Tip>